The Notion Backup Tool That Keeps Everything on Your Disk
NotionManager writes a copy of your workspace into a folder you choose — pages you can browse and search without an internet connection, with your databases, relations and rollups still working.
Why Notion's own export is not a backup
Exporting a workspace gives you a zip of Markdown and CSV files. That is a reasonable way to move content somewhere else. It is not a backup: what comes back is not what you started with.
What an export loses
Relations and rollups do not survive
Database relations, rollups and formula columns come back as plain text or as empty cells. The links between your tables — most of what makes a workspace useful — are gone.
Attachments come back as broken links
Files are referenced by URL, and those URLs expire. A year later the attachment is a filename pointing at nothing.
No history — one export is one moment
You get today, not last week. A deletion you notice next month is already permanent, because there is no older copy to compare against.
What a local-first Notion backup looks like
A backup you can only restore is a backup you cannot check. NotionManager keeps the copy readable: it opens like a small local app, showing the pages and databases exactly as they were at the time of the backup, and it keeps every earlier version alongside the newest one.
Three things a zip file cannot do
Browse it like a workspace
Pages, sub-pages and database views, in the same hierarchy you built — not a flat list of files.
Search everything you ever backed up
One search box over the whole history, so an old decision is findable even after the page was deleted in Notion.
Keep relations, rollups and formulas intact
Tables stay connected to each other, and calculated columns still calculate, because the structure is stored rather than flattened.
How NotionManager backs up Notion
- 1
Connect your workspace
Authorise read access to the workspace you want protected. NotionManager only reads; it never writes to Notion.
- 2
Choose a folder on your disk
Any folder works — an external drive, a NAS share or an encrypted volume. The backup is ordinary files in a folder you control.
- 3
Set a schedule and forget it
Backups run on the schedule you pick and keep as many earlier versions as you ask for, so there is always something to go back to.
Local backup vs cloud-to-cloud backup
Both keep a copy. They differ in where that copy lives, which decides what you can do with it.
| Local backup (NotionManager) | Cloud-to-cloud backup | |
|---|---|---|
| Where the data lives | A folder on your disk | A provider's servers |
| Works offline | Yes — browse and search with no connection | No |
| Who else can see it | Only you | The provider, and anyone who reaches their systems |
| Cost over time | One payment, no subscription | A subscription for as long as you keep it |
| Leaving | Copy the folder | Export from their service, if they offer one |
Who this is for
People whose second brain is not optional
Years of notes, projects and decisions you would not want to reconstruct from memory. A dated, searchable copy is the difference between an inconvenience and a loss.
Teams that need a cold copy
Compliance, handovers and offboarding all want a copy that does not depend on a vendor account staying active — and one that can be handed over as files.
Runs on Windows, macOS and Linux
The same app, the same repository format on all three platforms. Back up on a desktop and read the copy from an external drive on a laptop, with no server and no account in between.
Pay once, own it forever
Five tiers, from a free personal tier to a 30-device enterprise licence. No subscription, no per-seat fee, nothing to cancel.
| Plan | Price | Devices |
|---|---|---|
| Free | $0 forever | — |
| Basic | $29 USD one-time | Up to 3 devices |
| Premium | $59 USD one-time | Up to 3 devices |
| Team | $149 USD one-time | Up to 10 devices |
| Enterprise | $299 USD one-time | Up to 30 devices |
Licences are one-time payments; every tier includes the same local backup engine and the same file format.
See full pricing →Frequently asked questions
Is NotionManager a subscription?
No. Paid tiers are one-time payments — Basic $29, Premium $59, Team $149, Enterprise $299 — and there is a free tier for basic personal backups. Nothing renews unless you choose to buy a new licence.
Does it work offline?
Yes. The copy on your disk is browsable and searchable with no connection at all. Only creating a new backup needs the internet, because that is when the Notion API is read.
Where is my data stored?
In the folder you choose, on your own machine or on a disk attached to it. NotionManager has no server that holds a copy of your workspace.
How is this different from Notion's built-in export?
An export is a zip of Markdown and CSV, and relations, rollups and attachment links do not survive it. A NotionManager backup keeps the structure and stays browsable and searchable, version by version.
Can I back up a shared workspace?
Yes, as long as your Notion account can read it. The backup contains what you have access to, and it stays on your disk.
How many devices can I install it on?
Basic and Premium each cover three devices, Team covers ten and Enterprise thirty. One licence, several machines, no separate accounts.
Ready to own your Notion data?
Download NotionManager, point it at a folder and take the first backup in a few minutes.